How do e-signatures work?
Send for Signatures first opens Review signing packet. Saved supporting PDFs are included automatically; you can add optional PDFs owned by the property and applicable to the unit. Open the proposed agreement and supporting files, then review the complete list before sending invitations. A packet can include at most 20 supporting PDFs.
Each signer opens their own private link from the email (or signs in the tenant portal, or countersigns as the owner) and reviews the exact document and any attachments. To sign, type your full legal name, then either use it as your signature or draw your signature, and check the box consenting to electronic records and signatures. There is no access code or separate delivery step, and no PropertyFolio account is needed to sign from the link. When signing for another named party, enter your representative title and confirm your authority when requested.
The server records each required party’s own assent to the exact retained version. A primary contact or rent payer cannot sign for other tenants. Agreement execution and any scheduled operational changes depend on the required assent, stated effective dates, and successful processing; an internal review alone applies no changes. Recorded signatures appear in the audit trail. Agreement document history provides retained signature certificates and PDFs; the final signed copy shows each person's signature and signing date on their own signature line. If signatures are recorded but document preparation needs retry, use Retry document preparation; no new signature is needed.
For a guaranty, open Review guaranty in an unsigned agreement’s document history or a saved draft amendment. Name the guarantor and any human representative, select the covered principals, enter the exact obligations, cap, dates and disposition, then preview and open every source PDF before confirming owner review. The review itself is not assent. Required guarantors receive their own signing step; a named entity representative must enter the reviewed human signer’s name and capacity. Guarantor status does not make someone a resident, rent payer, or household contact, and renewal does not silently extend a guaranty.
Anyone who wants a paper copy can download or print the document from the signing page, or ask the landlord for one; PropertyFolio does not mail documents. A signing round sent before this change no longer asks for its access code. Owners can open Delivery requests under a retained version in Agreement document history to see reminder delivery evidence and any requests recorded under the older process; none of them block sending a signing link. A completed external original is a separate provenance workflow. Provider acceptance does not prove an inbox receipt or lawful notice service. Unknown or interrupted sends pause automatic retries; check with the party before using the scoped Resend invitation action. Resend invites an unsigned person to the same version. Reissue signing packet starts a fresh version for an unresolved signing round: every required party signs again, unused old links stop working, and previous retained versions stay in history. Review the confirmation before reissuing.