PropertyFolio (also written "Property Folio") is a rental property management app from SSR Digital LLC, available on the web and as native iOS and Android apps. It gives independent landlords the tools institutional investors use — without the complexity or the price.
Get the app: Download PropertyFolio on the App Store (iOS) · Get PropertyFolio on Google Play (Android)
51 states + DC covered · 7 document types parsed by AI · under 30 seconds average document processing · 3 ways tenants can pay
What you can do with PropertyFolio
- Portfolio analytics — real-time profit/loss, cash-flow ROI, lease revenue forecasting, and appreciation across all properties.
- AI document parsing — upload closing statements, leases, or mortgage docs and AI auto-populates your records.
- Tenant management — add tenants, send portal invites, and manage leases with built-in e-signatures.
- Online rent collection — accept card, ACH, and Apple Pay via Stripe, with auto-pay and payment links.
- 51-state lease generation — state-specific residential leases for every US state plus DC, with e-signatures.
- AI Investment Analyzer — evaluate any US property with AI valuations, ROI, cap rate, and mortgage math.
- Property inspections — document condition room-by-room with photos and a move-in vs move-out comparison report.
- Multi-unit support — manage apartment buildings and multi-family properties with per-unit tracking.
- Tenant background screening — criminal, eviction, sex-offender and watchlist records via Checkr, with credit and income on the larger package; checks via Checkr, ordered straight from the tenant profile. The applicant enters their SSN on Checkr's own page, so PropertyFolio never stores it.
- Move-out & security-deposit workflow — notice, inspection, itemized deductions, and a deposit disposition statement, with your state's return deadline tracked for you.
- Bank-connected mortgage tracking — link your lender through Plaid and pull balance, rate, escrow, and PMI automatically.
- AI rent estimates — market-based rent ranges for any unit, blending RentCast, Zillow, and Redfin data.
- Team access for property managers — invite managers scoped to specific properties, with four access levels.
- Schedule E tax reports, vendor & 1099 tracking, and maintenance requests.
- Native mobile apps for landlords and tenants.
All PropertyFolio features
PropertyFolio ships 35 features for landlords, on the web and on native iOS and Android apps.
Flagship features
- AI Document Extractor — Upload a lease, closing disclosure, mortgage statement, tax form, insurance policy or a bill and the fields are read out and filled in for you. You review every value before it saves.
- Portfolio Analytics — Income, expenses, net, cap rate, cash-on-cash and occupancy for every property and for the whole portfolio, with a monthly trend and a year-over-year comparison.
- Budget & Expense Tracking — An editable month-by-month budget grid per property: type over a month to override it, and add your own categories. Photograph a receipt to log an expense, and vendor costs post themselves.
- Investment Analyzer — Underwrite any US address before you buy: sales and rent comps, cap rate, cash flow, BRRRR phases, six loan types side by side, and a repair-cost estimate read from listing photos.
- 51-State Lease Compliance — Build a lease for any of the 50 states or Washington DC, with that state's deposit caps, notice periods, required clauses and disclosures applied as you go rather than left to you.
- Tenant Background Screening — Order criminal, eviction, sex-offender and watchlist checks, with credit and income on the larger package. The applicant enters their SSN on the provider's own site, never on ours.
- Online Rent Collection — Tenants pay rent and bills by card or bank transfer, or with Apple Pay in the app. Funds land in your own connected Stripe account, and you decide whether the tenant covers the fee.
- Team Access Controls — Invite a property manager, scope them to specific properties, and pick one of four levels: full, read only, maintenance only, or financials only. Enforced on the server, not just hidden.
- Maintenance Management — Track a repair from request to resolution with photos, comments, scheduled visits and an assigned contractor. What you pay the vendor posts straight into that property's expenses.
- Property Inspections — Record condition room by room with photos and ratings, share the report for tenant e-signature, and tick which damaged items become work orders. Move-out renders against move-in.
- Move-Out & Deposit Workflow — From notice to vacate, through the move-out inspection, to settling the deposit, with your state's return deadline calculated and a disposition statement you can send or file.
Core features
- Bank Transfer (ACH) Payments — A bank transfer costs the tenant 1% capped at $8.00, against 3.5% + $0.30 on a card. Both prices are shown side by side at checkout so they can see what paying by bank saves.
- Auto-Pay for Tenants — Tenants switch on automatic monthly rent by bank transfer and it collects on the due day. Change the rent by amendment and the scheduled amount follows, with no re-setup.
- Payment Requests & Deposits — Send a payable request for a security deposit, a utility bill, a repair or anything else. The tenant gets an email with a pay button, and an open deposit request cannot go out twice.
- Record Offline Payments — Log rent taken by cash, check, Zelle, Venmo, Cash App, bank transfer or card, with the date, method and reference. The schedule, the budget and the tax report all stay complete.
- Rent Schedule, Reminders & Late Fees — Rent is scheduled for the whole lease term. Tenants get reminders at 3, 7 and 14 days past due and late fees apply on your rules, while a payment still clearing is left alone.
- E-Signatures — Send a lease for signature and the tenant signs from an emailed link on any device, with no account needed, by typing or drawing. Every action lands on a certificate of completion.
- Tenant Portal — Tenants get their own login on web and mobile to pay rent, see what they owe, read and download their lease, upload the documents you asked for, and message you.
- Vendor Management & 1099 Tracking — Keep a contractor directory with trades, insurance and licence expiry, W-9s and per-job ratings. See spend by vendor and get a summary for anyone you paid $600 or more this year.
- Tax Reports: Schedule E & 8825 — Generate a Schedule E for personal filing or a Form 8825 for an entity, on a calendar or fiscal year, with per-property categories and depreciation. Export to CSV, or print to PDF.
- Bank-Connected Mortgage Tracking — Link your bank once to import a mortgage's balance, rate, payment and escrow. We keep the amortization current and flag escrow changes. Mortgage data only, never your transactions.
- Lease Amendments & Renewals — Change rent, extend a term, or add and remove a tenant as a signed amendment on the original lease. Renewals are drafted and held for your approval, and a rent change lands on its date.
- AI Rent Estimates — Market rent estimates with a low and high range for any unit, blending RentCast, Zillow and Redfin data. Built into the lease wizard, listings and the Investment Analyzer.
- Multi-Unit Support — Run a duplex or an apartment building with per-unit rent, tenants, leases, expenses and analytics, switching between one unit and the whole building. Plans count properties, not units.
- Tenant Management — See where every tenant stands, from invited through screening to on a lease or moved out, worked out from real evidence such as an active lease. Request documents, track renter's insurance.
Additional features
- Lease Under Your LLC — Keep a list of the businesses you own and pick which one a lease is made under. The name is captured when the lease is created, so renaming a company never rewrites a signed document.
- Lease Upload, Reuse & Templates — Upload an old lease and AI pre-fills the wizard with rent, dates, tenants, utilities and house rules. Save the setup as a reusable template, or start a new lease from an existing one.
- Lease PDF Export — Export any lease, amendment or termination agreement as a formatted PDF, ready to share with tenants, attorneys or lenders.
- In-App Messaging — Message tenants with photo and file attachments. A maintenance request opens its own thread, and unread counts keep both sides in sync in a single inbox.
- Split Rent Between Roommates — Co-tenants on one lease can each be billed their own share of rent and deposits and pay separately. This splits how rent is collected, not who is responsible for it under the lease.
- Mark a Property as Sold — Record a sale with the price, loan payoff, commissions and closing costs. Every record stays, the property leaves your active views and plan count, and you get the lifetime total return.
- Rental Listings — Draft a listing for a vacant unit with a generated description and a market rent estimate, ready to use wherever you advertise. Publishing to listing sites is on the roadmap below.
- Smart Notifications — Lease expiry alerts at 90, 60 and 30 days to both sides, plus rent, maintenance and signature updates in the app, by push and by email. Quiet hours and digests are yours to set.
- Mobile Apps for iOS & Android — Native apps, not a wrapped website. Landlords, property managers and tenants each get their own home screen, and tenants can pay rent with Apple Pay from the app.
- Sign In with Apple & Google — Sign in with Apple or Google on the web and in the apps, or use email and a password. On your phone, come back in with Face ID or a fingerprint.
Coming soon
These are planned and are not available yet.
- Listing Syndication — Publish a vacant unit to Zillow, Apartments.com and Realtor.com from a single listing, carrying across the description and market rent analysis you already have.
- Commercial Leasing — NNN, Gross, Modified Gross and Percentage Rent leases, with CAM reconciliation, rent escalations, rent rolls and commercial analytics.
- Commercial Tenant Screening — Business credit reports via Experian and D&B, with financial statement analysis for evaluating and risk-rating a commercial tenant.
- AI Property Visuals — Upload a floor plan and generate staged interior photos for your listing, plus automatic exterior street views for any US address.
- Canada Support — Canadian provinces, CAD currency, and Canadian tax rules including provincial landlord-tenant regulations.
How it works
- 1. Add your properties — enter details manually or upload documents and let AI do the work.
- 2. Document move-in condition — run a room-by-room inspection, e-signed by your tenant.
- 3. Track everything — rent payments, expenses, vacancies, and ROI in one dashboard.
- 4. Grow your portfolio — use data-driven insights to make smarter investment decisions.
Pricing
Free plan (2 properties), Starter ($9/mo, 5 properties), Growth ($19/mo, 15 properties, 7-day free trial), Plus ($49/mo, 50 properties), and a custom Enterprise tier. No credit card required to start.
Frequently asked questions
Is PropertyFolio good for small landlords? Yes — it is purpose-built for landlords with 3-20 units who have outgrown spreadsheets, with an AI-first workflow and pricing far below enterprise tools.
Does PropertyFolio collect rent online? Yes — card, ACH, and Apple Pay via Stripe, plus manual recording for Zelle, cash, check, and Venmo.
Can it generate lease agreements? Yes — state-specific leases for all 50 states plus DC with state-specific clauses and e-signatures.